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How can I export Contacts, Calendars, Emails, Local Tasks and Local Notes using Entourage?

• Synopsis

  This guide will show you how to export Contacts, Calendars, Emails, Local Tasks and Local Notes using Entourage.

• Applicable to

  Entourage 2008, Entourage 2004

• Prerequisite

  • Entourage 2004 or 2008.

  Note: You may localized content as well as server content in Entourage within one working window (also called an Entourage Profile). At the top left-hand side of Entourage you have the names of your existing Exchange, POP/IMAP accounts, their contacts, email folders, and calendar events. If you scroll down, you will find an On My Computer folder icon where you can find the appropriate FAQ. 
  The On My Computer folder acts as an offline archive for past calendar events, emails, contacts or address book which have been moved from email accounts. You may choose to keep or not the information available locally for viewing without storing it on the mail server. Entourage users often assume by mistake that when running an Export, they are exporting the entire contents of their mailbox. Please note that only the folder structure and emails are exported from the On My Computer folder and that contact and calendar items must be exported manually.

• How to

  Exporting an Entourage File Archive (.rge)

  An Entourage File Archive (.rge) will export the following: emails, local calendar events (On My Computer), local address book (On My Computer), local notes (On My Computer), and local tasks. (On My Computer)

  1. Open Entourage, click on File - Export. 
  2. When the Export window appears, click Items to An Entourage Archive and All Items or Mail, Local Contacts, Local Calendar Events, Notes and Tasks. Once you have finished, click on the right arrow button.
  3. In the Deleted Items window, click No and keep the items in Entourage after they are archived. Click the right arrow button. 
  4. Please name the .rge file, select the location where you would like to save it and then, click Save.
  5. Entourage will now start exporting and saving your data.
  6. Once Entourage informs you that the export is completed, click Done to complete the export.
      

  Exporting Contacts via a vCard file (.vcf)

  1. Resize your Entourage so you can see the desktop.
  2. Navigate to the email account containing your Contacts icon and drag the icon to the desktop.

   

  Exporting Calendar Items via a Calendar Data Exchange file (.ics)

  1. Resize your Entourage so you can see your desktop
  2. Navigate to the email account containing your Calendar icon and drag the icon to the desktop. )

   

• Keywords

  export, calendar, contact, notes, On my Computer, Address Book, tasks, .rge, .vcf, .ics