How to add an image to a signature in OWA

  • Synopsis

    This guide explains how to use a workaround to add an image to your OWA signature.
  • Applicable to

    All Exchange 2010, 2013 and 2016 mailboxes
  • Prerequisite


    You must have an Exchange 2010, 2013 or 2016 mailbox with SherWeb.


  • How to


    OWA does not have a native function to add an image to an email signature. The following procedure is an easy workaround but does require that:

    • the image you would like to use be found on the internet, and not on your local computer.
    • the image have its own unique URL. (ex:
    • the image is publicly accessible and does not require a username and password to view.


    1. Using your favorite internet browser, find the image you would like to use, and then right-click and chose copy.




    2. Open Webmail (OWA)


    • OWA 2013 and 2016: select the gear icon and choose options



    • OWA 2010: select options and choose see all options



     3. On the left, select settings and then the mail tab. Paste (using Ctrl+V) the image you copied in step 1 in the email signature box. Check the box Automatically include my signature on messages I send, if you wish to always include the image. Scroll to the bottom of the page and click save.




    4. Return to your mailbox and create a new message. If you have not chosen to automatically include your new signature:


    • OWA 2013 and 2016: select insert and choose your signature



    • OWA 2010: select the insert signature icon.



    If you have any question, please browse our other FAQs, or contact us directly.



  • Keywords

    OWA, Outlook Web App, Outlook Web Access, image, Signature, picture, add
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