How to add an image to a signature in OWA

  • Synopsis

    This guide explains how to use a workaround to add an image to your OWA signature.
  • Applicable to

    All Exchange 2010, 2013 and 2016 mailboxes
  • Prerequisite

     

    You must have an Exchange 2010, 2013 or 2016 mailbox with SherWeb.

     

  • How to

     

    OWA does not have a native function to add an image to an email signature. The following procedure is an easy workaround but does require that:

    • the image you would like to use be found on the internet, and not on your local computer.
    • the image have its own unique URL. (ex: example.com/images/your_image)
    • the image is publicly accessible and does not require a username and password to view.

     

    1. Using your favorite internet browser, find the image you would like to use, and then right-click and chose copy.

     

    OWA_sig_1

     

    2. Open Webmail (OWA)

     

    • OWA 2013 and 2016: select the gear icon and choose options

    OWA_sig_2

     

    • OWA 2010: select options and choose see all options

    OWA_sig_2010_2

     

     3. On the left, select settings and then the mail tab. Paste (using Ctrl+V) the image you copied in step 1 in the email signature box. Check the box Automatically include my signature on messages I send, if you wish to always include the image. Scroll to the bottom of the page and click save.

     

    OWA_sig_3

     

    4. Return to your mailbox and create a new message. If you have not chosen to automatically include your new signature:

     

    • OWA 2013 and 2016: select insert and choose your signature

    OWA_sig_4

     

    • OWA 2010: select the insert signature icon.

    OWA_sig_2010_4

     

    If you have any question, please browse our other FAQs, or contact us directly.

     

     

  • Keywords

    OWA, Outlook Web App, Outlook Web Access, image, Signature, picture, add
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